Policy required document Workplace
Contractor Written Safety Program (ISNetworld and Avetta)
Hiring clients in oil and gas, utilities, chemicals, construction and manufacturing prequalify contractors through third-party networks, chiefly ISNetworld and Avetta. The networks score a contractor on three things: written safety programs, safety statistics and insurance documents, and training records. The written program review is a document audit.
ISNetworld's Review and Verification Services (RAVS) reads each uploaded program against a checklist built from the OSHA standard plus each hiring client's additions, and grades it A, B or F. Avetta runs a similar review of uploaded manuals against client-configured requirements. A failing grade blocks bids or triggers stop-work.
The underlying documents are mostly OSHA written programs (hazard communication, lockout/tagout, respiratory protection, PPE hazard assessment, confined space, fall protection, emergency action, bloodborne pathogens where relevant) plus programs OSHA does not require in writing but clients do: stop-work authority, drug and alcohol, fatigue management, journey management, short service employee, behavior-based safety, subcontractor management.
Each client can require a different set, so a contractor working for six operators may maintain thirty or more programs, each with client-specific statements.
Obligation ledger
Who requires it, and what each one says.
| Source | Applies when | What it requires | Status |
|---|---|---|---|
| ISNetworld RAVS written program review ISN RAVS program; client-specific RAVS requirements | Hiring client requires ISNetworld prequalification | Upload written programs for each topic the client selects; ISN reviews within about two weeks against OSHA elements and client additions and grades them; deficiencies must be corrected and resubmitted. Contractual; ISN's disclaimer states RAVS is a document review, not a compliance certification. | Market |
| Avetta prequalification Avetta client-configured requirements; document review by Avetta specialists | Hiring client requires Avetta | Complete the prequalification questionnaire, upload written safety programs, insurance certificates, OSHA 300 and 300A logs, and training records; Avetta reviews documents against the client's standards and flags gaps. Contractual. | Market |
| OSHA written program standards 29 CFR 1910.1200(e), 1910.147(c)(4), 1910.134(c), 1910.132(d), 1910.146(c)(4), 1910.38, 1910.1030(c), 1926 Subpart M and others by trade | Employer has employees exposed to the hazard | Written programs where the standard says so, training, and records. Legally required independent of the network. | Mandatory |
| OSHA multi-employer citation policy CPL 02-00-124 | Worksite with more than one employer | Creating, exposing, correcting and controlling employers may each be cited; hiring clients use prequalification to manage their controlling-employer exposure. Enforcement policy, not a document mandate. | Implied |
| OSHA injury and illness recordkeeping 29 CFR Part 1904 | Employers with more than ten employees not in an exempt industry | OSHA 300 log, 300A summary posted Feb 1 to Apr 30, 301 forms; electronic submission for establishments meeting size and industry thresholds. Legally required; the networks collect the 300A as a scoring input. | Mandatory |
| API RP 76 and client HSE requirements API RP 76, Contractor Safety Management for Oil and Gas Drilling and Production Operations | Oil and gas operators referencing the practice | Operator evaluation of contractor safety programs, training and performance; source of many client-specific RAVS items. Industry practice. | Market |
Required sections
- Safety policy statement signed by senior management, with responsibilities by role (nearly every client checklist)
- Hazard communication program (1910.1200(e))
- Lockout/tagout energy control program (1910.147)
- Respiratory protection program with medical evaluation and fit testing (1910.134(c))
- PPE hazard assessment with written certification (1910.132(d)(2))
- Permit-required confined space program (1910.146(c)(4))
- Fall protection plan and equipment inspection (1926 Subpart M; 1910 Subpart D)
- Emergency action plan and fire prevention plan (1910.38, 1910.39)
- Bloodborne pathogens exposure control plan where first aid or medical duties exist (1910.1030(c))
- Hearing conservation, electrical safety, hot work, excavation, crane and rigging, hand and power tools, as applicable by trade
- Incident reporting and investigation, near-miss reporting, OSHA recordkeeping (1904)
- Stop-work authority (client requirement; OSHA does not mandate a written program)
- Drug and alcohol program, including DOT Part 40 where drivers are covered (client requirement; DOT mandatory for covered drivers)
- Short service employee program, mentoring and identification (client requirement, oil and gas)
- Journey management and driving safety (client requirement)
- Subcontractor management and flow-down (client requirement)
- Behavior-based safety or job safety analysis program (client requirement)
- Training matrix by job role with frequency, and records format (all clients)
- Program review date, revision history, and a statement of who approved the program (RAVS reviewers check for a review date within the client's window)
What the examiner asks for
What changed
Change log.
Frameworks
Where this document is required.
Who looks at it
Where this document gets checked.
No one certifies a document like this on its own. It is read during the audits and inspections below, and by the agency behind each rule.
| Where it is looked at | Who looks at it |
|---|---|
| ISNetworld/Avetta | Platform reviewers (ISN's RAVS team, Avetta's review specialists) grading documents against client and regulatory checklists; hiring clients may additionally audit contractors in the field. No independent certification or accreditation exists |
| OSHA written programs | OSHA compliance safety and health officers, or State Plan inspectors (government inspection). No certification exists; voluntary recognition programs such as VPP and SHARP involve OSHA or consultation program evaluation |
Who helps write it
Consultants.
Firms that name these standards in their own material.
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Where it lives
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From the publisher
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Questions
What people ask.
Why did our OSHA-compliant program fail RAVS?
RAVS grades against the client's checklist, which adds statements OSHA does not require, such as naming the client, stating stop-work authority, or committing to a specific training frequency. Read the client's requirement list before uploading, and expect to add a paragraph rather than rewrite.
Do we need a separate program for every client?
Usually one master program per topic with client-specific addenda or statements. Some clients require their name in the document; a well-organized manual handles this with a short client-specific cover section.
How long does the review take?
ISN states it reviews submissions within about fourteen days. Plan resubmissions into bid timelines; a B or F grade during a bid window can cost the contract.
Are written programs enough to be compliant?
For the network, the document review is what is graded. For OSHA, the program has to be implemented: training done, inspections performed, records kept. ISN's own disclaimer says RAVS is a document review, not a compliance certification.
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