Obligations United States Kansas
What a Kansas business has to have in writing
Kansas has no OSHA state plan and no comprehensive consumer privacy law, but it does put two written-document duties on ordinary employers that many states skip: on an employee's request the employer must make its vacation, sick leave and benefit policies available in writing, and any business that holds personal information must keep reasonable safeguards and destroy records it no longer needs.
Kansas even builds in an affirmative defense for a bona fide written records management policy backed by employee training. Licensed consumer-finance businesses have had to meet the FTC Safeguards Rule standard since 2023 under the Kansas Financial Institutions Information Security Act.
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Approve it, lock the version
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Every employee in Kansas on record
Who read which version, and when
03
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What applies
Kansas rules for a 15–19 person general business
State law only. The federal layer every employer carries sits on the business-type pages below. Each row names what you must write, post, file or certify, who enforces it, and links to the state authority.
Breach Notification 1Who you must tell after a data breach, and how fast
LawProduceWhat it requiresTriggerEnforced by
Security breach notificationAI-compiledK.S.A. 50-7a02 (Kansas Consumer Information, Security and Protection Act)Any person conducting business in Kansas, and any government body, that owns or licenses computerized data containing personal informationDistribute + ack
Notice
On becoming aware of a breach, run a prompt good-faith investigation of whether personal information has been or is likely to be misused, and if so notify affected Kansas residents as soon as possible without unreasonable delay. If more than 1,000 consumers must be notified at once, also tell the nationwide consumer reporting agencies the timing, distribution and content of the notices. A business that maintains its own notification procedures inside a written information security policy, consistent with the statute's timing, is deemed compliant if it follows them.
From the first employee
Kansas Attorney General; the Insurance Commissioner has sole authority over licensed insurance companies
Data Security Program 2A written safeguards program the state requires before anything goes wrong
LawProduceWhat it requiresTriggerEnforced by
Requirements for holders of personal informationAI-compiledK.S.A. 50-6,139bAny person or entity that in the ordinary course of business collects, maintains or possesses another person's personal informationWrite
Written policy
Implement and maintain reasonable procedures and practices, appropriate to the nature of the information, to protect personal information from unauthorized access, use, modification or disclosure, and take reasonable steps to destroy records containing personal information once the business no longer intends to keep them, by shredding, erasing or otherwise making the data unreadable. Kansas gives an affirmative defense to a business that had a bona fide written or electronic records management policy in force, trained the people involved in it, and can show the violation was a good faith error with no realistic identity theft risk.
From the first employee
Kansas Attorney General (exclusive; each undestroyed record is a separate unconscionable act under K.S.A. 50-627)
Kansas Financial Institutions Information Security ActAI-compiled2023 Senate Bill 44, effective April 27, 2023Covered entities licensed or regulated by the State Bank Commissioner, including credit services organizations, mortgage companies, consumer credit lenders and money transmission businessesWrite
Written program
Protect customer information to the standard of the FTC Safeguards Rule, 16 CFR part 314, which means a written information security program with a qualified individual in charge, a documented risk assessment, access controls, encryption, service-provider oversight, a written incident response plan and periodic reporting to the governing body. The State Bank Commissioner may adopt rules and impose penalties for violations.
From the first employee
Kansas Office of the State Bank Commissioner
Required Postings 1The notices every workplace in the state must display
LawProduceWhat it requiresTriggerEnforced by
Required state workplace postersAI-compiledK.S.A. ch. 44 (employment security and workers compensation); K.S.A. ch. 44, art. 10 (Kansas Act Against Discrimination)Kansas employersPost
Posting
Display the Kansas Department of Labor set free of charge: the Unemployment Insurance poster, the Workers Compensation Rights and Responsibilities poster and the human trafficking resource posters, plus the Kansas Human Rights Commission Equal Opportunity in Employment poster and any Kansas Department of Health and Environment notices that apply. Federal posters (FLSA, FMLA, EEO, EPPA, OSHA) come from the U.S. Department of Labor.
From the first employee
Kansas Department of Labor; Kansas Human Rights Commission
Licensing and Certifications 3Registrations, licences and certifications a business or its staff must hold
LawProduceWhat it requiresTriggerEnforced by
Business entity registration and annual reportAI-compiledK.S.A. chs. 17 (corporations and nonprofits) and 17-76,101 et seq. (LLCs)Any corporation, LLC, limited partnership or nonprofit formed in or doing business in KansasFile
Filing / record
File formation or foreign registration documents with the Secretary of State, keep a resident agent and registered office on record, and file the annual report and fee for the entity type to stay in good standing.
From the first employee
Kansas Secretary of State, Business Services Division
Business tax registrationAI-compiledK.S.A. ch. 79, art. 36 (retailers' sales tax); K.S.A. 79-3298 (withholding)Businesses making retail sales in Kansas and employers withholding Kansas income taxFile
Filing / record
Open a Kansas Department of Revenue Customer Service Center account, complete the registration questionnaire to identify which taxes apply, obtain a sales tax registration certificate for each business location, and file and pay the assigned sales, use and withholding returns.
From the first employee
Kansas Department of Revenue
Food establishment and lodging licensingAI-compiledK.S.A. ch. 36 (lodging) and ch. 65, art. 6 (food service); Kansas Food CodeRestaurants, food service establishments, retail food stores, mobile units and lodging establishmentsFile
Filing / record
Apply to the Department of Agriculture's Food Safety and Lodging Program for the right license class before opening, renew it online each year, and operate to the Kansas Food Code, which inspectors enforce. Separate KDA licences cover egg sales, meat and poultry processing, grain warehousing and weights and measures devices.
From the first employee
Kansas Department of Agriculture, Food Safety and Lodging Program
Other Written Policies 4Any other document the state makes an employer write or hand out
LawProduceWhat it requiresTriggerEnforced by
Notification to employees of pay and employment policiesAI-compiledK.S.A. 44-320 (Kansas Wage Payment Act)Every Kansas employerWrite
Written policy
On an employee's request, put the rate of pay and the day and place of payment in writing, give written or posted notice of any change before it takes effect, and make available in writing (or by posted notice) the employer's employment practices and policies on vacation pay, sick leave and any other benefit that bears directly on wages payable. In practice this means keeping those policies written down and ready to hand over.
From the first employee
Kansas Department of Labor, Employment Standards; wage claims process
Kansas Indoor Clean Air Act signageAI-compiledK.S.A. 21-6109 to 21-6116, posting duty at K.S.A. 21-6111Proprietors and persons in charge of public places and places of employment, including any employer with one or more employees; limited exemptions such as licensed bars and certain outdoor areasPost
Posting
Post signs in a conspicuous place showing the international no-smoking symbol and stating plainly that smoking is prohibited by state law, and do not allow smoking where it is banned, including within ten feet of doorways, open windows and air intakes. Violations are cigarette or tobacco infractions with escalating fines, and the act bars retaliation against employees who report violations.
From the first employee
Kansas Department of Health and Environment; local law enforcement
Child labor - hours and student-learner agreementsAI-compiledK.S.A. 38-601 et seq., in particular K.S.A. 38-603Employers of children under 16 in hotels, restaurants, mercantile establishments, messenger and delivery work and the other covered vocationsFile + ack
Filing / record
Keep children under 16 within the statutory limits: no work before 7 a.m. or after 10 p.m. except on nights before a non-school day, no more than 8 hours a day and 40 hours a week. A student-learner in a recognized cooperative vocational program is exempt only under a written agreement, naming the student and signed by the employer and the school coordinator or principal, that makes the work incidental to training under a teacher-coordinator's supervision and sets out a schedule of progressive work processes.
From the first employee
Kansas Department of Labor
New hire reportingAI-compiledKansas new hire reporting program under the federal Personal Responsibility and Work Opportunity Reconciliation ActEvery Kansas employer that hires or rehires employeesFile
Filing / record
Report every new and rehired employee to the Kansas New Hire Directory so the information reaches the National Directory of New Hires, which supports child support withholding. Reports go through the Department for Children and Families' employer reporting channel.
From the first employee
Kansas Department for Children and Families, Child Support Services; Kansas Department of Labor provides employer guidance
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Add the federal layer
Your business type, with Kansas on top
Small businessFederal + industry, with Kansas on topConstruction contractorsFederal + industry, with Kansas on topHealthcare practicesFederal + industry, with Kansas on topFood and beverage businessesFederal + industry, with Kansas on topTax and accounting firmsFederal + industry, with Kansas on topRegistered investment advisersFederal + industry, with Kansas on topInsurance agenciesFederal + industry, with Kansas on topRetail and e-commerceFederal + industry, with Kansas on topTrucking and logistics carriersFederal + industry, with Kansas on topNonprofitsFederal + industry, with Kansas on topFederal contractorsFederal + industry, with Kansas on top
Other states
The same index for another state
Alabama12Alaska12Arizona11Arkansas14California20Colorado18Connecticut17Delaware17District of Columbia12Florida15Georgia13Hawaii16Idaho13Illinois19Indiana16Iowa13Kentucky14Louisiana13Maine14Maryland19Massachusetts16Michigan15Minnesota19Mississippi11Missouri12Montana15Nebraska13Nevada18New Hampshire13New Jersey19New Mexico13New York17North Carolina12North Dakota13Ohio13Oklahoma11Oregon19Pennsylvania12Rhode Island13South Carolina12South Dakota11Tennessee14Texas15Utah13Vermont17Virginia17Washington21West Virginia14Wisconsin15Wyoming13
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Sources
Kansas Office of Revisor of Statutes - K.S.A. 50-7a02Kansas Office of Revisor of Statutes - K.S.A. 50-7a01 (definitions)Kansas Office of Revisor of Statutes - K.S.A. 50-6,139bKansas Legislature - SB 44 bill status (Kansas financial institutions information security act)Kansas Legislature - SB 44 bill textKansas Department of Labor - Posters in the WorkplaceKansas Human Rights Commission - PublicationsKansas Office of Revisor of Statutes - K.S.A. 44-320Kansas Department of Labor - Workplace LawsKansas Office of Revisor of Statutes - K.S.A. 21-6111 (posting)Kansas Office of Revisor of Statutes - K.S.A. 21-6109 (definitions)Kansas Office of Revisor of Statutes - K.S.A. 21-6112 (unlawful acts and penalties)Kansas Office of Revisor of Statutes - K.S.A. 38-603Kansas Department of Labor - New Hire ReportingKansas Department of Labor - Employer ServicesKansas Secretary of State - BusinessesKansas Department of Revenue - Business Registration (registration with the Secretary of State)Kansas Department of Revenue - Business TaxesKansas Department of Agriculture - Food and Lodging Applications and LicensesKansas Department of Agriculture - Food Safety and Lodging Licensing