What a Louisiana business has to have in writing

Written notice to each affected Louisiana resident no later than 60 days after discovering the breach, plus a written notice to the Attorney General's Consumer Protection Section within 10 days of sending the resident notices. A written request to the AG is needed to extend the 60-day clock.

Security procedures and practices, documented and kept current, that fit the sensitivity of the personal information held, plus a records-disposal practice that shreds, erases or otherwise makes personal information unreadable when it is no longer kept. A violation counts as an unfair trade practice.

A public privacy notice listing data categories, purposes, third-party sharing and how consumers exercise their rights; a process to answer access, correction, deletion, portability and opt-out requests within 45 days; documented data protection assessments for targeted advertising, data sales, sensitive data and risky profiling; and recorded consent before processing sensitive data. A 30-day cure period runs through July 31, 2027.

A written workplace violence prevention plan covering risk assessment, staff education with at least annual interactive training for direct-care workers, incident response and anti-retaliation; posted signage stating that violence against healthcare staff is not tolerated and can be a felony (size depends on provider count); and reports of every violent incident to the appropriate authorities and to LDH as required.

A written information security program built on a documented risk assessment, with board oversight, third-party service provider controls, an incident response plan and staff training. Cybersecurity events involving Louisiana consumers are reported to the Commissioner through the LDI portal. Domestic insurers file an information security program certification (or an exemption certification) with the Commissioner by February 15 each year.

State notices displayed where employees can see them: age, genetic and sickle-cell discrimination, pregnancy rights, minor labor law, unemployment insurance, workers' compensation and fraud warnings, timely payment of wages, earned income credit, independent contractor status, National Guard and veterans' rights. Federal posters are displayed alongside them.

Formation or foreign-qualification filing with the Secretary of State, registration for Department of Revenue and Workforce Commission accounts, and annual reports, all through the geauxBIZ portal, which also generates a checklist of federal, state and local licenses the business may need.

A commercial or residential contractor license application with financial statement or letter of credit, trade and business-law exams, proof of $100,000 general liability insurance and workers' compensation coverage; a home improvement registration for mid-size residential jobs. Licenses are renewed with the Board.

At least one owner, manager or employee per establishment completes an LDH-approved eight-hour food safety manager course, passes a proctored ANSI-accredited exam, obtains the LDH gold-seal certificate, and posts it at the establishment; recertification every five years.

A written notice of employees' rights to accommodation and freedom from discrimination for pregnancy, childbirth and related conditions, handed to each new hire at the start of employment and posted where employees can see it (the LWC publishes a poster version). Reasonable accommodations are provided unless the employer can show undue hardship.

The employer completes its part of the LWC Application to Employ Minors Under Age 18, the minor and a parent sign it, and an issuing officer converts it into an employment certificate that the employer keeps on file for the length of employment plus 14 days. The minor labor law poster is displayed and hour limits are followed.

For every new hire, either an E-Verify case record or a retained copy of a photo ID plus one listed work-authorization document. Bidders on public entity contracts file a sworn affidavit that they use E-Verify and then run every new Louisiana hire through it for the life of the contract.

A written notice to each qualifying new employee that they may be eligible for the federal earned income tax credit and how to claim it; the LWC earned income credit poster is displayed.